# Mail Manager

Status: Draft

## Purpose

Unknown.

Initial note: this job/process may need scheduled backup and/or deletion of Mail Manager jobs.

## Owner

- Primary owner: Unknown
- Backup owner: Unknown
- Escalation contact: Unknown

## Summary

Unknown.

## Trigger

- Scheduled task: Unknown
- SQL Agent job: Unknown
- Service: Unknown
- Script: Unknown
- Manual action: Unknown
- Application-triggered: Unknown
- Other: Unknown

## Schedule

- Frequency: Unknown
- Expected start time: Unknown
- Expected duration: Unknown
- Time zone: Unknown
- Blackout windows: Unknown

## Runtime Location

- Server/workstation: Unknown
- Application: Unknown
- Script path: Unknown
- Working directory: Unknown
- Account/context: Unknown

Do not document passwords or secrets.

## Inputs

| Input | Location | Format | Required | Notes |
| --- | --- | --- | --- | --- |
| Mail Manager jobs | Unknown | Unknown | Unknown | Need to define source and selection criteria. |

## Outputs

| Output | Location | Format | Recipient/System | Notes |
| --- | --- | --- | --- | --- |
| Backup/archive | Unknown | Unknown | Unknown | Need to define backup destination and retention. |

## Dependencies

- File shares: Unknown
- Databases: Unknown
- External systems: Unknown
- Permissions: Unknown
- Network access: Unknown

## Processing Steps

Draft expected flow:

```text
identify eligible Mail Manager jobs
   ↓
backup/archive selected jobs
   ↓
verify backup exists and is usable
   ↓
delete or mark original jobs according to retention rule
   ↓
log result
```

## Success Criteria

- Selected jobs are backed up before deletion.
- Backup location contains expected job data.
- Deleted jobs match the approved criteria.
- Job history/logs show success.
- No unexpected jobs are removed.

## Failure Modes

| Failure | Symptom | Likely Cause | First Check | Escalation |
| --- | --- | --- | --- | --- |
| Backup fails | Jobs are not archived | Path, permissions, disk space, lock | Check backup destination and logs | Unknown |
| Delete criteria wrong | Too many or too few jobs selected | Missing retention rule | Review selection query/path/filter | Unknown |
| Scheduled task fails | Cleanup does not run | Task disabled, credentials, path | Check task history | Unknown |

## Troubleshooting

1. Check scheduled task history.
2. Confirm source job location.
3. Confirm backup location is reachable.
4. Confirm selection/deletion criteria.
5. Confirm backup verification method.
6. Confirm whether partial cleanup occurred.

## Reprocessing Rules

- Can this job be rerun safely? Unknown.
- What must be cleaned up before rerun? Unknown.
- What duplicate risks exist? Unknown.
- Who approves reprocessing? Unknown.

## Retention / Cleanup

- Input retention: Unknown
- Output retention: Unknown
- Archive location: Unknown
- Cleanup schedule: Unknown
- Backup requirements: Unknown

## Security Notes

- Sensitive data handled: Unknown
- Access restrictions: Unknown
- Secrets/configuration location: Unknown
- Logging restrictions: Do not log credentials or sensitive content.

## Open Questions

- What exactly counts as a Mail Manager job?
- Where are Mail Manager jobs stored?
- What should be backed up?
- Where should backups go?
- What retention rule determines deletion?
- Should deletion run automatically or require manual approval at first?
- How should backup integrity be verified?

## Change History

| Date | Change | Author |
| --- | --- | --- |
| 2026-09-01 | Initial draft scaffold | Codex |