Nevar pievienot vairāk kā 25 tēmas Tēmai ir jāsākas ar burtu vai ciparu, tā var saturēt domu zīmes ('-') un var būt līdz 35 simboliem gara.

31KB

The Direct Mail Solution — Chapter-03: Sales Piece Format and Design

  • Source: /library/The Direct Mail Solution/source-file.pdf
  • PDF pages: 54–71
  • Pages without text: 71
  • OCR note: OCR is supplied below for image-only pages; multi-column reading order may be imperfect, so consult the PDF for layout and visuals.

33

Sales Piece
Format and Design T WOULD BE GREAT IF YOU COULD PERSONALLY VISIT EACH AND EVERY prospect for your product or ser vice. You could share your enthusiasm about the quality of your merchandise and your customer service team. You could explain the reasons why what you offer can have a positive impact on your buyer’s life. You could go into detail about why you are so much better than any of your competitors. Of course it’s impossible for you to go out and meet everyone who could potentially become your customer. But in a way, that’s what your sales piece does for you. It enters your prospect’s home, sits at the kitchen table, and carries on a kind of “conversation” with him or her. I CHAPTER 3

34
THE DIRECT-MAIL SOLUTION CHAPTER 3 / SALES PIECE FORMAT AND DESIGN Your sales piece explains a problem your prospects have, offers a solution, anticipates and answers questions, and tells them exactly what steps they should take next so that you can make their lives better. But there is one important difference between a live salesperson and a sales piece. If you were knocking on their door, they couldn’t ignore you. But a sales piece could easily get pushed aside and never get read. It is an art to develop a sales piece that gets noticed. You want your prospects to come home after a long day, stop at the mailbox to see what’s waiting for them there, and have the first thing they notice be your sales piece. Maybe it’s a bulky envelope with a big headline. Maybe it looks like an elegant invitation. Whatever its format, it catches your prospect’s attention immediately. And that’s what we want to look at now. It’s time to consider a very important element in the profitability of your direct-mail campaign: the physical package that you will be sending to your prospects. It needs to be attractive enough to stand out in the pile of daily mail most people receive. In addition, it has to be the right format for your audience. Some formats just work better with some types of prospects (a matter of testing, which we’ll look at in a later chapter). And then there are issues concerning the actual printing of your package. How can you be sure that your print shop will produce what you want? You don’t have to become a printing expert. But there are some things you need to know so that you can be confident that you’ll end up with a package to mail that will be worthy of what you have to sell. Formats and Designs There are many different formats and designs to choose from when planning a direct-mail campaign. Finding the right format for your offer, niche, and budget is critical to the success of your campaign. For example, if you are trying to make a direct sell for a product or service, you may need more than a postcard to get the prospects to

THE DIRECT-MAIL SOLUTION
35 CHAPTER 3 / SALES PIECE FORMAT AND DESIGN respond. On the other hand, if you are just trying to get people into your store for a free promotion, you most likely don’t need a 10-page sales letter. A postcard that people can read at a glance may be your best option. Below is a listing of some of the most popular mail formats. The Letter Package The most common format is a basic letter package. The components within it can vary, but in general, the package would consist of a letter, an order card or form, a brochure, and the outer envelope. Sometimes, there’s a lift note included. A lift note is usually a little note (perhaps 6 x 9 inches) that looks very personal—and may even be made to look as though it has been written out by hand on stationery. There are a number of different types of letter packages based on the size of the envelope used. The most common sizes are the #10 letter package, which uses a standard business-size envelope; a 6- x 9-inch letter package, which stands out a little bit more in the mail; or a large envelope letter package sized at 9 x 12 inches—which really stands out in the mail. You can mail just about any size envelope you want. You can create a specific size just for your mailing, realizing, of course, that using a nonstandard size will cost a lot more to print. The envelope can be plain white or it can be cream or black or blue or even a shiny silver or purple; you can make it any color you want. The more color and style you add to the envelope, the more it will cost to produce, but the more it will stand out in the mail. A shiny purple envelope will get looked at before a plain white envelope. Some marketers do interesting things with envelopes by making them “official” looking. They may put words on them like “Verified Mail” and “Confirmation Number.” Or they may create a sense of urgency with words like “Express Letter Service,” “Rush,” and “High Priority Contents.” These are all ways to make sure your package gets noticed and moved to the top of the pile. On the other hand, sometimes

36
THE DIRECT-MAIL SOLUTION CHAPTER 3 / SALES PIECE FORMAT AND DESIGN a plain envelope does best, and there’s only one way to know for sure: test different formats to see which brings the best response. The Self-Mailer Another format that’s commonly used in direct mail is what is called a self-mailer. This is a piece of mail that is not enclosed in an envelope. It is mailed just like a magazine. There are many types of self-mailers; here are three of my favorites. SLIM JIM Ranges in size from 6 x 10 to 61/8 x 111/2 inches. The J. Peterman catalog is famous for its use of the slim jim format. There’s a quality of elegance to this size and shape. MAGALOG Very commonly used. The size is around 8 x 11 inches. I’m sure you have seen these in your mailbox. It’s floppy, it’s full of color, and it’s made to look like an actual magazine—but it’s not. It’s actually a sales letter. This is very commonly used in health supplement and nutritional marketing. DIGEST This is my personal favorite. I’ve mailed over 100,000,000 of the digest sales piece. It looks like a little booklet, kind of like Reader’s Digest. The size is usually around 6 x 9 inches. This kind of piece is very appealing to people. It feels good in the hand and looks like it would be fun to read. Self-mailers are very versatile, and there are a variety of ways you can use them. Keep in mind, with this, and really just about any mail format, the kind of paper you select can help create a certain impression. The piece can be printed on thick paper or thin paper, white paper or colored paper, matte paper or glossy paper. And it can be offset printed or digitally printed. There are numerous options with self-mailers that you can discuss with your print shop.

THE DIRECT-MAIL SOLUTION
37 CHAPTER 3 / SALES PIECE FORMAT AND DESIGN The Postcard Generally, the least expensive type of direct-mail format is a postcard or a double postcard. Postcards offer a huge range of sizes. The 4- x 6-inch postcard is the least expensive to print and mail, and it’s the size most commonly produced. A 5- x 7-inch postcard is the second most commonly used of all the postcard sizes. I’ve also used a huge 101/2- x 14-inch postcard. Just because a piece is in a postcard format doesn’t mean the postage is always going to be the lowest postcard rate. As you increase the size of the postcard, you’ll also increase the cost of your postage. Depending on the size, it could even be charged at the full first-class postage rate. Postcards are just like self-mailers but with a lot less sales copy. You get the benefit of the prospect seeing your sales copy right away instead of having to open an envelope. Your prospect can read the headline and see what the offer is at a glance. CD Mailers The CD mailer is another favorite of mine. I’ve mailed well over a million CDs to prospects. This format is really a cross between a standard mail piece and dimensional mail, which we’ll discuss below. It mails flat, but when it’s received you can feel something lumpy inside. That’s what helps get this mail package opened. CD mailers are most commonly mailed in a 6- x 9-inch envelope. The mailer should include a short letter or lift note and be personalized. The CD should have sales copy on it with a phone number or web address. Many people end up throwing away the letter and envelope and holding on to the CD. Or prospects may listen to the CD in their car and decide to respond to the message on the spot. You need to make it easy for them to respond, so always include contact information on the CD. The CD mailer can deliver a powerful message. Not only do you get to connect with prospects through a letter, they also get to hear your

38
THE DIRECT-MAIL SOLUTION CHAPTER 3 / SALES PIECE FORMAT AND DESIGN voice and listen to your enthusiasm about whatever you are offering. Your CD could also include testimonials from satisfied customers. Testimonials will encourage the prospects to respond. The sales letter that goes with the CD mailer should focus on getting people to listen to the CD. That’s the best way to get prospects to respond to your offer. The letter is only to pique their curiosity; you don’t want to present the offer in the letter. If you do, the prospect will have no reason to listen to the CD and will completely miss the most powerful sales tool in the package. The whole idea is to get prospects to hear you deliver your message. It’s almost like having an infomercial delivered right to their doorstep. I’ve seen the CD mailer work in large-scale mailings, where we’ve mailed out hundreds of thousands, and I’ve also seen them work very well for clients with a very small mailing of only 200 pieces. The format is unique, it’s compelling, it stands out in the mail, and it delivers a great response. Dimensional Mail If you want to mail something that is really going to stand out in the mailbox, then dimensional mail is your best option. I use dimensional mail to get people’s attention in hard-to-reach niches, such as medical professionals or business executives who have gatekeepers who screen their mail. Dimensional mail is not just a flat piece of mail that arrives in a mailbox. It has something totally unique about it, usually something lumpy—something that relates to your business or your offer or that has some clever tie-in to your sales copy. For example, if you are using an envelope, maybe you could put a chopstick or Jelly Bellies inside. Or if it’s a package, like a foam mailer, it can contain a bottle with a message inside. Dimensional mail has a much higher opening rate than traditional direct mail, and it’s easy to see why. A mail package with something lumpy inside will spark the curiosity of the person receiving it.

THE DIRECT-MAIL SOLUTION
39 CHAPTER 3 / SALES PIECE FORMAT AND DESIGN If you are going to use dimensional mail, keep in mind that the cost per piece is going to be much higher than doing traditional direct mail. It costs more money to package and will most likely put you in a higher weight class for postage. Plus the actual item that you include (chopstick, aspirin, bottle, etc.) will cost more to produce than standard printed material. In addition, your production cost to assemble the package will be higher. It takes time to insert something of an odd size into an envelope. But given the higher response rate, it could well be worth the extra expense. Dimensional mail has many great advantages, and there are thousands of different items you can use to capture your prospects’ attention. There are unlimited dimensional mail packages to choose from, so you just have to find the right one for your niche. Dimensional mail can be used very successfully by small businesses targeting a small customer file. If you’re looking for a high response from 500 to 1,000 people and you can afford a higher mailing cost, then dimensional mail is definitely the way to go. It will get the customers’ attention and get them to respond. On the other hand, if you’re trying to reach tens of thousands or perhaps millions of people, dimensional mail probably isn’t the most effective way for you to reach out simply because of the huge mailing costs involved. The lower response on a larger untargeted list isn’t likely to offset the extra cost of using dimensional mail. If you would like to get a better feel for what these direct-mail formats look like, and perhaps get inspired for your own campaign, you can download some PDF samples at TheDirectMailSolution.com. The Shock-and-Awe Package This marketing method, first described by Dan S. Kennedy, is an elaborate package that you send to people who have specifically requested information from you about your products and services, and/ or have already placed an order with you. Regardless of how you got their attention initially—a direct-mail campaign, an ad in a magazine or

40
THE DIRECT-MAIL SOLUTION CHAPTER 3 / SALES PIECE FORMAT AND DESIGN newspaper, a radio spot, or even the internet—they have responded and come into your court. The idea is to exceed their expectations, engage their interest, and build their loyalty—and perhaps even a sense of obligation to you—by sending them a package of materials and goodies that is unexpected and so impressive that it takes their breath away. That’s why it’s referred to as the “Shock and Awe” package. The contents of your shock and awe package will vary with the nature of your business and your budget and on whether it’s for lead generation or is part of a new-customer welcome package. Are you trying to sell the person something? You will need sales material. Is it a new customer package? You might need to provide orientation materials of some kind. Another consideration is the image you want to convey. Do you want to appear serious and focused and therefore only want to include practical, necessary information and items? Or do you want to appear more friendly and playful? If so, you might broaden the range of possibilities to add some fun elements. Whatever you put in your package, it should be branded with your name and logo. You want the recipient to think of you every time he or she uses your mug, looks at your imprinted calendar, or reads through the materials you sent. These packages should include as many items, and as wide a variety of items, as possible. The idea is to make going through the package seem like opening a present. It’s better to break up the material into lots of different smaller pieces (booklets, CDs, tables, checklists). You want it to be exciting to go through and look like there’s a lot going on there. These packages can be expensive to put together. But they also can be one of the best ways to spend your marketing dollar. What makes this method work so well is that you’re giving your expensive packages to a very self-selected group of people who are already interested in you. You have to do the math on your own situation to see how elaborate

THE DIRECT-MAIL SOLUTION
41 CHAPTER 3 / SALES PIECE FORMAT AND DESIGN How a Simple Design and Copy Change Can Have a Significant Impact on Your Direct-Mail Campaign I once sent out a mailing for a client who wanted to test two different envelope packages. Both packages had precisely the same 16-page sales letter inside, the same order form, and the same reply device. The only difference was the outside of the envelope. One envelope had a really strong headline to grab the prospect’s attention. The other envelope was completely plain and just listed my client’s name, rather than the com- pany’s name. By not putting any copy on the outer envelope and not put- ting the company name in the return address, it made the sales piece look rather obscure. You couldn’t tell who the let- ter envelope was from, what was inside, or why it was being sent to you. Which format do you think got the better response? I’ve tested this concept a number of items. It’s surprising to most people that every time I’ve tested it, the envelope with no headline or copy always pulls a much higher response rate. Most people would guess the opposite. It should be noted that this test was based on mailing to cold- prospect lists. If you are mailing to your house file or a list of customers who know who you are, then I would recommend using an envelope with sales copy on it. But why would a plain envelope work better to cold pros- pects?

42
THE DIRECT-MAIL SOLUTION CHAPTER 3 / SALES PIECE FORMAT AND DESIGN a package is worthwhile for you. Of course, you can completely tailor your shock and awe package to fit your business and budget. As always, only testing will determine if your shock and awe package brings a level of response that justifies the cost. Issues of Design Designing a direct-mail sales piece is not like designing an ad for magazines. It’s not like a miniature version of a flashy website. Simple Design and Copy Change, continued If prospects see a headline or a company name on the enve- lope, they know immediately that some kind of sales informa- tion is enclosed, and they make the decision right then and there whether they want to read it. However, if there’s a chance the letter might be from some- one personal—a friend, a relative, or someone else, perhaps some mysterious stranger—then it’s going to get opened. Once it gets opened and they take a look at it, they’re going to realize, oh, this is some kind of sales material. At that point they may or may not read it, but the plain design got the envelope opened! We have to get past that first barrier; we have to get our prospects to open the envelope. So, making the envelope plain—which keeps them from knowing exactly what it is— gives us a chance to get them to open it to see what’s inside. That increases the chances they will read the sales copy—and possibly respond by ordering.

THE DIRECT-MAIL SOLUTION
43 CHAPTER 3 / SALES PIECE FORMAT AND DESIGN Direct-mail design is much different from what you see in mainstream advertising. For most businesses—not all businesses, but for most—you actually want the piece to be fairly plain, simple, easy to read, and not complicated with a lot of different graphics and fancy fonts. The purpose of a direct-mail sales piece is to get people to read it and respond. Some companies that do direct mail try to “brand” their company by using beautiful art and large company logos and very little sales copy. This usually gets them little or no response, and it’s really a waste of time and money. If you’re serious about doing direct mail to get a response—to get customers to your store or drive them to your website—you need to have a very simple, clean, and easy-to-read sales piece design. An important part of the design is the typeface or font that is used and how big it is—its point size. When I look at the font being used in a piece, I want to make sure it’s large enough for the average customer to read, preferably a 12-point font, and at least a minimum of 10-point. You don’t want to use a tiny 8-point font that’s so hard to read, people will just throw the piece away. And you don’t want to use something super fancy that almost looks like cursive writing or a decorative element. You want to use a simple, easy-to-read, serif-type font for the main body copy. Sometimes a designer will use a clean sans serif font for headlines. In Figure 3–1, you’ll see examples of both serif and sans serif fonts. Use graphics or photos to help support a key point in the copy, but don’t overdo it. If you make your sales piece too graphic-oriented, people may totally miss the point of why you’re contacting them. You want to be very clear with a direct-mail piece. The key to a good sales letter is to get people to respond, and it’s strong sales copy that will do the job, not a design element or a fancy photo. You don’t want your graphics to distract from the main point, which is to make a strong argument for buying your product or service. (You’ll find the basic rules of writing effective sales copy in Chapter 2.)

44
THE DIRECT-MAIL SOLUTION CHAPTER 3 / SALES PIECE FORMAT AND DESIGN Printing Your Mail Package One of your priorities is selecting the right vendor for the job. Your mailing can be a success only if your vendors do their jobs correctly. It is critical to have excellent vendors who do superior work. These include list brokers, mail processors, and, of course, printers. FIGURE 3–1 Font Samples

THE DIRECT-MAIL SOLUTION
45 CHAPTER 3 / SALES PIECE FORMAT AND DESIGN One of my clients used a printer who was a “family friend.” I tried to tell him that the printer was providing poor quality and didn’t pay attention to detail, but my client didn’t listen. Eventually the printer made a huge mistake and put the wrong order form in with the sales piece. This “small” mistake went out to over 50,000 people. I ended up firing this client and refusing to work with him again. I suggest that you keep vendor relationships on a business level. Over the years I’ve ordered thousands of mailing lists, printed millions of sales pieces, and processed too many jobs to count. Early in my career, I served as a purchasing manager and ordered hundreds of thousands of books, manuals, CDs, and DVDs. It’s been my experience that vendors are always willing to become your buddy. They want to constantly talk with you on the phone and develop a friendship, which is very nice. But it can compromise your decision-making process in finding the best rate for your business, your clients, or whomever you’re working with. Let’s say you’re planning a direct-mail campaign and you need to give the job to a printer. One vendor is your friend, and he has a slightly higher price but provides lower quality of work. Meanwhile, there’s another vendor out there who’s a little better at a lower price. Which one will you select? You can see where at times, you’d lean toward giving your friend the business, but you’d end up paying more and risking a lower quality of printing. Some people will disagree with me on this, but when it comes to my business, I want the best deal, and I want the job done right—the first time! That’s why I keep vendor relationships on a professional level. The relationship is absolutely respectful, but we are not crossing the line and developing a friendship where we’re hanging out, going to dinner, playing golf, etc. I don’t want to compromise my judgment when it comes time to make the right decision for printing, duplicating, or any other services. So be careful with your vendor relationships and try to keep them business-related. It will benefit you in the long run, letting you establish great business relationships with a variety of

46
THE DIRECT-MAIL SOLUTION CHAPTER 3 / SALES PIECE FORMAT AND DESIGN vendors, rather than being stuck using just one vendor you’re tightly connected with. Deciding who will print your sales material can be complex. Weigh all these areas before making a final choice. Color work. Color adds an added dimension to most promotional pieces, but if it’s not done right, it can cheapen the look of your piece. Make sure your printer can match the colors you want and does a nice, clean job. Availability of stock. Is your printer able to provide a wide variety of quality papers in different weights, textures, and colors? You’d be surprised at how the paper you use can affect the overall impres- sion you present. Proofs. It could be problem if your printer is unwilling to let you see proof copies before printing a full job. While you don’t want to be making editorial changes from proofs, you want to make sure the piece looks good and has the right codes, that the pages are in the right order, there are no smudges on the plates, and so on. Quality of finishing work (folding, cutting, collating, etc.). A job can be beautifully printed, but if it’s cut at an angle, the corners aren’t straight, or the folding is sloppy, it can ruin the job. Responsiveness. Things change quickly in business. You may have a last-minute brainstorm that requires a change in the piece you’re printing. Or you may realize you put the wrong phone number on the piece. You want to know you can call and talk to a real person who will make the changes you want. This is no time to have to deal with a stream of voice-mail prompts or have to leave a message for someone you don’t know and hope they get it and respond before the job goes to press. Contact your prospec- tive vendor two or three times to see if he is available, and if not, how quickly he’ll get back to you. His niche market. A printer who specializes in four-color printing that’s high quality with low volume wouldn’t be a good fit for

THE DIRECT-MAIL SOLUTION
47 CHAPTER 3 / SALES PIECE FORMAT AND DESIGN a two-color job that requires hundreds of thousands of pieces. Sure, he probably could do the job, but he wouldn’t be as effi- cient at it as a printer who specializes in high-volume work. It would be like taking your Ford truck to a Volkswagen mechanic. The VW mechanic could probably fix your truck, but he would not be as efficient as someone who fixes Ford trucks every day. Pricing. I always like to get a quote from three different vendors so I know that I’m getting a reasonable price. If one price is much lower than the others, be careful and double-check everything to make sure the vendor isn’t missing any important details. Ask lots of questions so you can be certain there are no hidden costs. Compare vendors in the same niche. If you want to print 5,000 postcards, don’t compare quotes from a vendor who special- izes in printing postcards with a printer specializing in printing magazines. Attention to detail. When you ask for a quote, you have to give specifics about what is involved in the job. If the vendor misses or “forgets” to quote on one of the job’s details, you may want to pass on using them. There are plenty of vendors to choose from. Make sure to use one that pays extra attention to detail. Experience. If your vendor has been in his niche business for many years, he will be more likely to catch any possible errors early on. He will also provide insight into how to run your job more effi- ciently. It’s worth paying a little more for an expert. He will end up saving you money in the long run. Finally, when considering whether to try a new printer, get samples of his work. Try to get samples of jobs similar to your own. Get References The price of the job is important but so are references. Make it a point to ask for references and actually call them. Many companies ask for references, but then never make the calls. If they had, they may have

48
THE DIRECT-MAIL SOLUTION CHAPTER 3 / SALES PIECE FORMAT AND DESIGN learned something that could have prevented a disaster. Ask a printer’s reference questions like these: Was the quality what you were looking for? Did the job get done on time? How did the price compare to that of other printers? Were there extra, unexpected costs? Any hidden costs? Visit the Printing Facility If possible, you’ll want to visit the printer and walk through the facility while it’s operating. I’ve always found that a good printer keeps the floors clean and the warehouse organized. I once visited the printing facility that prints the West Coast edition of the New York Times. It was a massive facility, but it was extremely dirty. It was perfect for printing newsprint and high-volume projects, but it would fail miserably if it tried to print a four-color, high-quality catalog or invitation. Visiting the printing operation will give you a much better idea about the printer’s strengths and weaknesses and whether this facility is the one for you. Once you find a great printer, find one or two more. You never want to be locked into using just one. I’ve had numerous mailings where the printer’s schedule was too full to take my job and get it done when needed. Because I always have more than one printer, I’m able to move my job somewhere else without worrying about whether the job will be done right or on time. Plus, having more than one great printer will keep them all competing for your business—giving you excellent pricing, quality, and customer service. What About Those Discount Online Printers? Many businesses are budget conscious these days—and properly so. But there’s a great old expression: “penny-wise and pound foolish.” In other words, trying to save a few cents by using a cheaper printer could end up

THE DIRECT-MAIL SOLUTION
49 CHAPTER 3 / SALES PIECE FORMAT AND DESIGN costing you a lot more in printing jobs that look bad and don’t get the response you want or, even worse, that you can’t use at all. I personally prefer a full-service printer with whom I have an ongoing relationship for higher-quality jobs that are more complex. I like being able to talk to the person who is doing the printing. I like to see paper samples so I know I’m getting the product I want. I like being able to get proof copies, especially for color jobs, before printing out 10,000 pieces. And I like being able to call with last-minute changes or corrections and know that someone will be there who knows the job and will be able to make sure the change is made before the job is printed. Plus, when you have that kind of relationship with your printer, you have another set of eyes watching the job for you. The printer may notice a problem in how the art is laid out or that a color doesn’t seem quite right. Instead of having the attitude “Well, the customer signed off on it so I’m not going to bother to check any further,” your full-service printer is more likely to think, “I don’t believe Craig will be happy if this job comes back looking like that. And even though it would be his responsibility, and I’d still get paid, I want to make sure he gets the job he wants. I’d better give him a call.” This isn’t to say that discount online printers don’t have their place. Discount printers can be good for small, simple jobs, like postcards that don’t have any personalization. You can save a little money and still get an adequate-looking product. But for anything more complex, I like to use someone I know and trust. Next we’ll look at a surprising—but highly effective—use of a direct- mail campaign.

[OCR from image-only PDF page; verify layout and illustrations in the PDF.]

[Image-only page; OCR found no readable text. Consult the PDF for visual content.]

Powered by TurnKey Linux.